Job in Rwanda - Re-advertised Deputy Chief of Party (DCOP)/ Operations

Rwanda, Kigali
Published 3 years ago
ID #828
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Job in Rwanda - Re-advertised Deputy Chief of Party (DCOP)/ Operations
Rwanda, Kigali,
Published 3 years ago


Location:Kigali Rwanda
Sector: Finance and investment, Management, Other
Education level: Master
Desired experience: Management (Manager, Director)
Contrat type: Full-time
Apply before: 08-01-2018
Number of positions: 1

Chemonics Soma Umenye LLC

Scope of work

Chemonics International Inc.


Title: Re-advertised Deputy Chief of Party (DCOP)/ Operations
Project: Rwanda( Soma Umenye)

Project Summary

Soma Umenye is a five-year USAID funded project that will work to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda by the end of Grade 3. Specifically, Soma Umenye will target all children in Grades 1-3 attending public and government-aided schools nationwide and ensure that at least 70 percent of students are able to read grade-level text with fluency and comprehension by the end of Grade 3.

Project Goals

Soma Umenye aims to achieve the following two goals:

• To improve reading outcomes in Kinyarwanda for at least 1 million children (unique direct beneficiaries) in public and government-aided schools in Rwanda by the end of P3; and
• To ensure that at least 70 percent of P1-P3 students are able to read grade-level text with fluency and comprehension.
To achieve the above goals, it requires close collaboration with all education stakeholders under the technical leadership of MINEDUC and the Rwanda Education Board (REB).

Principal Duties and Responsibilities

The DCOP/ Operations will contribute to the execution of the overall project strategy by actively providing direct supervision to operations, procurement, and finance teams to ensure timeliness and quality of implementation and contract management; participating in, and/or facilitating, work plan development processes and strategic project reviews, and proactively coordinating with the technical program team to ensure the provision of seamless technical support and highest quality internal/external reporting.

Technical and Operational Support to Field Office

• Work with the COP, EGR Technical Director, MEL Director, DCOP-Field Implementation, and communications specialist to promote a coherent and strategic vision for the implementation of the project with buy-in from USAID and key counterparts and stakeholders.
• Lead regular project reporting to USAID, including preparation of bi-weekly report/procurement plan, submission of deliverables such as QPRs, consultant trip reports, and approval requests.
• Serve as primary liaison to USAID for all operational, financial, and contract management matters, including coordination of regular meetings to discuss approvals, financial management, procurement progress, etc.
• Facilitate project work planning and budgeting and assist with the development of meaningful and achievable component indicators and targets.
• Coordinate with the COP, EGR Technical Director, MEL Director, DCOP-Field Implementation, and USAID regarding technical matters, including allocation of resources and any other programmatic issues that may arise in the course of implementation.
• Facilitate close collaboration between all field staff to develop project activities that support the project’s goals and objectives as set forth in the contract with USAID and approved annual work plans.
• Review draft scopes of work for individual consultants drafted by the technical team or partner organizations, ensuring they are in our template and ready for submission to USAID.
• Ensure consultants complete their assignments and submit deliverables in a timely manner.
Administrative and Financial Management
• Plan and track financial and administrative activities with the home and field offices to evaluate implementation needs.
• Maintain and oversee procurement actions as well as project calendar of procurement actions (for goods and services) including managing lead times for delivery of large procurements.
• Ensure compliance with existing administrative/office procedures and update the project’s procedures manual as necessary.
• Participate in weekly updates with the home-office project management unit (PMU) and provide information for monthly budget meetings for the corporate budget update. Coordinate the annual corporate budgeting process in the field office. Liaise with PMU to address FCR actions and oversees FCR consultants during field reviews.
• Provide an administrative link with USAID and the home office. This will include obtaining and providing all necessary information related to project implementation to USAID and the home office.
• Review office and residential lease agreements, if needed, equipment and service contracts, maintain good relationships with outside vendors; review local subcontracts and ensure full compliance with USAID and Chemonics’ procurement requirements.
• Supervise the maintenance of office administrative systems, including personnel records, filing systems, and approval files.
• Ensure the project’s accounting, procurement, and reporting system (monthly, annual, and other) are consistent with Chemonics policies and best practices, are satisfactory to USAID, and are in compliance with the contract and applicable government regulations.
• Review and update standards and procedures to ensure that the compliance programs throughout the project are effective and efficient in preventing, detecting, identifying, and correcting noncompliance with applicable rules and regulations;
• Ensure Chemonics’ compliance with local labor laws and practices
• Serve as primary focal point for all business conduct matters, including responding to concerns raised and leading investigations into potential misconduct.
• Oversee project human resources management, including the recruitment, hiring, orientation, training, and termination (as necessary) of personnel required for the execution of project activities. Ensure compliance with local legislation in all activities related to hiring and management of personnel.
• Coordinate the annual performance evaluation process for all project employees, if needed.
• Ensure trainings and events have proper logistical support including compliant marking and branding in coordination with the communications specialist.
• Perform any other reasonable duties as assigned by the COP or his designee.
• Respect and abide by all the internal regulations of Chemonics representative office, as expressed in the Chemonics field office policy manual.

Job Qualifications

• Masters or advanced degree in a relevant field preferred
• At least 10 years of experience in operations and finance with at least 5 years of field experience in Africa preferred
• Experience on a USAID-funded project with large-scale procurement required, preferably in education
• Demonstrated knowledge of USG/USAID regulations, policies and compliance requirements related to international assistance programs, and Chemonics rules, procedures, policies, and systems
• Demonstrated ability to effectively manage all aspects of operations within challenging work environments with strong organizational and prioritization skills
• Demonstrated ability to create and maintain effective working relations with U.S. and host-country senior government personnel, donor partners, U.S. and Rwandan vendors, and the NGO/private sector
• Proven success working in team environment with program and technical staff
• Proven ability to supervise, mentor, and support Rwandan and expatriate staff
• Strong computer spreadsheet/word processing skills including advanced budgeting skills
• Excellent interpersonal and communications skills in English, both verbal and written

Location of Assignment: The location of assignment is Kigali, Rwanda with intermittent travel throughout the country.
Duration of Assignment: Long term
Supervision: The DCOP/Operations is supervised by the Chief of Party.
Expected Salary: Commensurate with salary history and experience
To apply use the "Link" below not later than 08/01/2018

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    Rwanda, Kigali